How Short Story Writers Keep Track of Submissions

When it comes to submitting short stories, staying organized is crucial. Keeping track of which stories you've sent to which publications can be a daunting task, but there are several methods and tools that can help make the process smoother.

1. Spreadsheet Methods

Many writers use spreadsheets to manage their submissions. Spreadsheets can be a powerful tool for tracking various details, such as story titles, publication names, submission dates, versions, and any feedback received. For example, a simple spreadsheet might look like this:

Story Title Publication Name Submission Date Version Sent Feedback Received (if any) Submission Status (e.g., pending, accepted, rejected) Response Deadline (if applicable)

Spreadsheets offer flexibility and the ability to add more columns as needed. They are also easy to sort and filter, making it simple to find specific information quickly.

2. Folder System

Another common method is to use folder systems on your computer. This can involve creating subfolders inside a main folder for short stories, with each story having its own subfolder. Within each story folder, you can store copies of your query letters and notes on the version of the story you submitted. For instance:

Main Folder: Short Stories Subfolder: Story Title Version 1 - Query Letter and Notes Subfolder: Story Title Version 2 - Query Letter and Notes

Place a copy of the query letter in the folder with a note indicating which version you sent. This method helps you keep everything in one place and makes it easy to find relevant information quickly.

3. Subscription Tools

There are also subscription tools available that can help you manage your submissions more efficiently. Some popular options include:

Duotrope: Duotrope offers a submission tracker that includes features like database searches, submission logs, and tracking of query letters, track status, and payment history. While Duotrope is a paid service, its comprehensive features can be invaluable for serious writers. QueryTracker: Another popular tool, QueryTracker allows you to track your manuscript queries and submission status in a detailed log. This tool is also subscription-based, offering various levels of service to suit different needs. Rejection Registry: Rejection Registry is a service that helps you avoid submit to the same magazine twice, track rejections, and manage your submission status. It is free for the basic features, although premium services are available.

These tools not only keep your submissions organized but also help you stay on top of deadlines and track the status of your queries.

Conclusion

Organizing your submissions is a critical aspect of the short story writing process. Whether you choose to use spreadsheets, a folder system, or a dedicated subscription tool, finding a method that works for you can significantly reduce frustration and improve your chances of success.